Set Up a New Web-Based E-Mail Account

The fastest and simplest way to set up an e-mail account is to use web-based e-mail. To do this, just use your Treo web browser to open a web page and log on to view and send e-mail using the web page. Before you decide whether web based e-mail is right for you, take a look at the following sections which describe some of the advantages and disadvantages of using it.

Advantages of Web-Based E-Mail

There are pros and cons associated with each of your Treo 600 e-mail options. Here are some of the best features of web-based e-mail:

[if !supportLists]· [endif]Cost-effective In fact, web-based e-mail is usually free.

[if !supportLists]· [endif]Easy to set up Just fill out a form and you're registered.

[if !supportLists]· [endif]Easy to use Web-based e-mail typically has simple user-friendly interfaces.

[if !supportLists]· [endif]Accessible Web-based e-mail can be accessed easily from any device with a web browser, including your home, office, or neighbor's PC. (Note that POP3 e-mail can also be accessed from other computers and devices, but it's not nearly as easy to set up.)

Disadvantages of Web-Based E-Mail

While web-based e-mail is the easiest option to set up, there are some limitations you should be aware of:

[if !supportLists]· [endif]Screen size Browsing web pages that are generally designed for a much larger screen can be trying. (Note that an increasing number of web-based e-mail providers provide specific pages that are formatted for mobile devices such as your Treo.)

[if !supportLists]· [endif]Slow speed Browsing web pages on most wireless networks can be too slow for many users, so you may want to first try out web-based e-mail to make sure it's not too slow for you. Many users don't find speed to be a problem, however.

[if !supportLists]· [endif]Having to check for e-mail One of the advantages of POP3 e-mail is that you can set up the client software to check for new messages at timed intervals and alert you when new messages are received. When you use web-based e-mail, you have to log into your e-mail to see if there is anything new. This means that important e-mail may go unnoticed for long periods of time until you check you account.

Some examples of organizations that offer free web-based e-mail include the following:

[if !supportLists]· [endif]Yahoo! Mobile Mail: www.yahoo.com
(mobile site: http://mobile.yahoo.com/mail)

[if !supportLists]· [endif]Hotmail Mobile: www.hotmail.com
(mobile site: http://mobile.msn.com/hm/folder.aspx)

Ultimately, you may need to try a few different e-mail options to find the best one for you.

Use Palm Mail for Your POP3 E-Mail Account

PalmOne includes free software called palmOne Mail that allows you to use your Treo with your POP3 e-mail account. Depending on when and where you purchased your Treo, Palm Mail may already be installed on your Treo. GSM versions come preinstalled with Mail, while Sprint CDMA Treo users can download it for free from the palmOne web site at www.palmone.com.

Configure Palm Mail

Before you can configure your e-mail account, there are several pieces of information you will need from the company that hosts your POP3 account. If the Mail application is not preinstalled, you can download it for free from the palmOne web site.

Several third-party software options allow you to use POP3 e-mail with your Treo 600. These options are listed later in the chapter. We focus on Palm Mail specifically because it includes features that most users need and is offered for free from palmOne.

Set Up a POP3 Account

Whether you use the palmOne Mail application for Treo 600, or choose another POP3 solution, you'll need the following information from your e-mail service provider or support desk:

[if !supportLists]· [endif]E-mail address An address such as dayton@business.com

[if !supportLists]· [endif]E-mail username Your account name

[if !supportLists]· [endif]E-mail password The password associated with your account

[if !supportLists]· [endif]Incoming (POP3) server name A POP3 server name (such as pop3@yahoo.net)

[if !supportLists]· [endif]Outgoing (SMTP) server name An SMTP server name (such as smtp@yahoo.net)

[if !supportLists]· [endif]Is SSL required for your POP3 or SMTP connection? Most e-mail providers do not require SSL encryption, but it's important to know whether SSL is required for your account so you can correctly configure Palm Mail.

[if !supportLists]· [endif]Is a separate password needed for outgoing messages? Some e-mail providers require the sender's username and password to send messages. This allows them to prevent unauthorized use of their e-mail servers.

Once you have the necessary POP3 information, follow these steps to configure Treo Mail. There are several screens where you will have to enter data. Be sure you have the correct information and that you don't make mistakes when inputting data. Yes, of course, this is obvious, but take it from us, being extra careful here can save you time and unnecessary frustration.

[if !supportLists]1. [endif]Go to the Applications Launcher screen, and press the Home button.

[if !supportLists]2. [endif]Find and launch Mail. If Mail does not appear in the Application Launcher, then you will need to install it. However, if it does appear the first time you launch Mail, the application will step you through a set of screens to help you get your POP3 account set up. If Mail has been launched previously, you may access the Mail configuration screens by launching Mail, pressing the Menu button, selecting the View button, choosing New Account or Edit Accounts, and pressing the New button.

[if !supportLists]3. [endif]Select your POP3 provider from the list. If your e-mail provider does not show up in the list, choose Other and click Next.

[if !supportLists]4. [endif]There are three successive screens where you will have to enter information collected from the organization that provides your e-mail.

[if !supportLists]· [endif]The Name tab As shown in the screen in Figure 6-1

[if !supportLists]· [endif]Account Name This name is required so that the server can identify which mailbox it needs to access.

[if !supportLists]· [endif]Full Name Your first and last name.

[if !supportLists]· [endif]Email Address Your address (such as dayton@telus.net).

[if !supportLists]· [endif]User Name This is your logon name and may be the same as your account name or the first part of your e-mail address-meaning it can be the text before the @ sign in your e-mail address.

[if !supportLists]· [endif]Password Whatever password you have chosen.

[if !supportLists]· [endif]The Server tab As shown in Figure 6-2

[if !supportLists]· [endif]Incoming (POP3) Server This is the Internet address of the server that your Treo will receive e-mail from-for example, pop.telus.com.

[if !supportLists]· [endif]Outgoing (SMTP) Server This is the Internet address of the server that your Treo will send e-mail to-for instance, smtp.telus.com.

[if !supportLists]· [endif]The Advanced tab As shown in Figure 6-3

[if !supportLists]· [endif]Leave Mail on Server Check this box by default. If you do not check it, any e-mail downloaded to your Treo will be deleted from the e-mail server. By checking this box, it ensures that e-mail will not be deleted on the e-mail server and you will have a backup of received e-mail. This is also important if you review e-mail using a PC or another handheld device.

[if !supportLists]· [endif]SSL Required for POP3 Most mail servers don't use SSL, but it's important to know if yours does so you can configure your Treo appropriately.

[if !supportLists]· [endif]SSL Required for SMTP Again, most mail servers don't use SSL, but you should know whether yours does so you can configure your Treo as needed.

[if !supportLists]· [endif]For Outgoing Mail Server Some servers require a username and password to send e-mail. This is necessary to prevent unauthorized use of an e-mail server.

[if !supportLists]· [endif]User Name Likely the same as your e-mail username

[if !supportLists]· [endif]Password Likely the same as your e-mail password

Once you have entered all of the necessary information on the Name, Server, and Advanced tabs, and selected the Next button, you will see a Setup Complete! screen that allows you to test your e-mail connection by clicking the Connect button. If you get a "Server Not Found" error, you guessed it-you aren't quite finished.

If you are sure your e-mail and server information are correct and complete, and the connection test still fails, go back and double-check the information to make sure that you didn't "fat finger" and mistype it. Often, starting over is less time-consuming than trying to figure out what went wrong in the first place.

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